Top 10 Must-Have Features for Your Office Copier and Printer

An office copier and printer is an essential piece of equipment for any business, big or small. But with so many models and brands on the market, it can be challenging to choose the right one that meets your specific needs. To make the selection process easier, we’ve compiled a list of the top 10 must-have features to look for in an office copier and printer.

  1. Printing Speed: The speed at which your copier and printer can produce copies and prints is crucial. The faster your machine, the more efficient your office can be. Look for a machine with a speed of at least 30 pages per minute (ppm) for both color and black and white prints.
  2. Duplexing: Duplexing or double-sided printing can save time and reduce paper waste. Look for a machine that offers automatic duplexing as a standard feature.
  3. Paper Capacity: The number of sheets your copier and printer can hold is another essential factor to consider. Look for a machine with a paper capacity of at least 250 sheets, which can help reduce the frequency of paper refills.
  4. Print Quality: High-quality prints are essential for professional-looking documents. Look for a machine with a high print resolution of at least 1200 x 1200 dpi for both color and black and white prints.
  5. Connectivity: With more people working remotely or on-the-go, having a copier and printer that supports mobile printing and wireless connectivity is crucial. Look for a machine that supports Wi-Fi, Bluetooth, and NFC connectivity options.
  6. Security Features: Protecting your confidential business information is a top priority. Look for a machine that offers security features such as secure printing, password protection, and user authentication.
  7. Scanning Features: Scanning documents can save time and improve workflow. Look for a machine that offers automatic document feeding and scan-to-email, scan-to-network, and scan-to-cloud options.
  8. Copy Features: Copying is a common task for any office copier and printer. Look for a machine that offers features such as automatic duplexing, automatic resizing, and reduction and enlargement options.
  9. Sustainability Features: Sustainability is a growing concern for businesses worldwide. Look for a machine that offers energy-saving features, such as automatic power-off and sleep modes, and uses eco-friendly materials.
  10. Customer Support: Lastly, it’s essential to choose a brand that offers excellent customer support. Look for a company that provides timely technical support, warranty coverage, and easy-to-find replacement parts.

Choosing the right office copier and printer can be a daunting task. However, by considering these ten must-have features, you can make a more informed decision that will meet your business’s specific needs and budget. Give JB Copiers a call today and we’ll help you find the best copier for your office.