5 Key Tips for Preventative Maintenance on Copiers

Your copier is a fundamental piece of equipment for your business, so preventing issues is key to maintaining workflow. You can extend the life of your machine and avoid repairs by following these tips:

Use Quality Toner and Paper

Just as you wouldn’t put cheap gasoline in a luxury car, don’t cut corners by using subpar materials for your office machinery–it will only end up costing more money in the long run. For copy machines, use high-quality toner and paper to make sure the machine lasts as long as possible.

Most copy machine providers offer affordable toner as part of a service and supply agreement. By taking advantage of that, you don’t have to worry about the quality of your toner without breaking the bank.

Request Scheduled Cleaning

Much like with streaks on copies, you may also have problems with blotchy or faded prints. One of the best ways to correct these issues is by cleaning the device. If you plan on printing a large number of documents, requesting a device cleaning from your copier repair provider before or after can help extend the life of your copier. In some cases where prints are faded, it may be because the toner cartridge is old and needs to be replaced. But as always, it’s best to contact a professional for assistance when you experience such printing issues.

Load Paper Carefully

Although it may seem elementary, be sure to load paper into the paper trays with care to avoid ensuing paper jams. WhenPaper is loaded into the tray haphazardly, it often leaves space for gaps that will create excessive paper jams and interrupt your workflow. To prevent this interruption, make sure that the papers are placed in the tray neatly and snugged together; fanning them as necessary.

Only Contact Qualified Technicians

Always call a qualified technician when your copier breaks down– it may save you money. Many companies that provide service and supply agreements include free servicing of the equipment; so, if you have an agreement with such a provider, always give them a call instead of third party technicians.

Let the Copier Rest

By shutting down your copier during times when it won’t be in use, such as overnight or on weekends, you can increase the amount of time it will last. This is similar to how a car functions; if you leave it running all day and night, it will experience more wear and tear than if you turn it off when not using it.

We can help you find the best printer and copier for all of your business needs. Contact J & B Business Copiers today for more information about how we can help you and your company.