Decades ago, people thought that copiers and printers would be phased out by the digital age. People believed that documents would only exist online, and cloud storage would make printouts irrelevant.
You might think that printers and copiers are no longer essential office tools, but you would be wrong. Printers and copiers are still necessary for completing various tasks and functions common to every business office. Printers and copiers must continue to be prioritized. Let’s take a look at some reasons these classic office tools are timeless.
Powering Productivity with Multifunction Printers
With automatic scanning, employees are free to do other tasks that require more skills. They will no longer have to spend time uploading information from invoices, statements, and receipts into record-keeping systems. Instead, they can use the specialized features on modern printers that allow them to scan documents instantly and effortlessly. Additionally, there are automated systems for scanning and storing multiple documents so that everything can be saved easily.
Print Audits Reduce Costs
Businesses need to be aware of the utilization numbers for each piece of office equipment, like copy machines and printers. To find out, modern MFPs do an audit. For example, one company may have a printer in every department but then realize that two of those printers only see five copies per month on average. Selling those underused printers will free up significant funds without disrupting day-to-day operations.
Paper Materials Make Meetings More Effective
Meetings are more productive and participants feel less stressed when they have printed documents available for review, as opposed to staring at screens. Whether it’s for a work meeting or school exam, we retain information more effectively when reading from printouts instead of screens. As such, investing in quality printers and copiers pays off by boosting both productivity and profits.
Office Copiers and Printers Offer Perks for Marketing and Sales
By printing and copying documents in-house, you can save time and money while still getting your message out there. Brochures are a great way to get noticed by your target audience, and thanks to today’s software design tools, anyone can create them.
It may be time for an upgrade if your printers and copiers aren’t offering the latest features. To learn more about how office copiers and printers can benefit you and your small business, reach out to us today. We’re here to provide you with office technology solutions that will support your growing organization.